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Workflow

Atom connects all of your users together – from dictation through transcription. It knows when a new dictation is created and it knows when transcriptionists need more work.

Atom offers Route Groups, a series of simple statements you set up initially to tell Atom how to handle your work. Using the power of Route Groups, Atom can be configured to manage your workflow priorities without any manual intervention. Its simple to assign specific work types to a transcriptionist or group of transcriptionists. Atom simply follows the guidelines you establish for your work.

Security Settings

The system allows an Atom administrator to establish security settings enabling only authorized personnel access to certain documents and areas within the system.

Concurrent Licensing

It costs nothing to install Atom software on a PC. You only buy licenses for the number of simultaneous logins. This makes Atom easy and cost effective to deploy across your entire company.

Safe and Secure

Define who can use your Atom system and further define their rights in the software. Atom tracks everything that occurs in detailed activity audit logs. Atom uses 128-bit encryption to keep the data safe making it HIPAA supportive to anyone who needs to guard their information.

Open Architecture

Atom uses everyday PCs and the Internet or office networks to complete the dictation system. This makes Atom easy to install, easy-to-use and easy-to-support.

Management & Reporting

Atom provides a quick and easy way to look-up work that has been completed or is awaiting transcription. A manager can manually override the automatic workflow while having access to statistical reports and summaries about dictation volumes, turn-around times and individual performance statistics.

Atom offers three primary ways to dictate – portable dictation utilizing a digital handheld recorder, workstation or pc-based dictation with a professional grade dictation microphone and call-in dictation. Authors can dictate in any of these ways or all of them in any combination.

"Walk and Talk Dictation"

Portable dictation is one of the most common ways to dictate today. Utilzing a Philips DPM Professional series II or III handheld or Olympus professional recorder, a user can dictate wherever he or she goes. When ready, simply dock the handheld on any PC that has Atom Download installed, and Atom Download will take care of the rest by encrypting it for security and sending it to the Atom System either via LAN or the Internet. *Note: The maximum number of users that can simultaneously offload their handhelds is 16.

Dictation Workstation

The Atom Dictate software turns your PC into a professional, fully integrated dictation station. It features Automatic File Transfer and routing capabilities for audio, flexible concurrent licensing (up to 8 simultaneous users), security configuration, flow auditing and encryption features as well as support for bar coding. Unlimited Audio Templates can be use for canned reports, normals, etc. Edit and review completed reports – QC has never been this easy! Listen or edit your audio already on the Atom system. The Atom Dictate software is easy-to-used and was designed with the professional user in mind.

Call-In Dictation

Atom supports call-in dictation (up to 16 simultaneous callers) for maximum flexibility. Users simply call the telephone number, enter in their author ID and start dictating. They have full dictation control such as rewind, fast-forward, insert, overwrite and more simply by using the keypad on any touch-tone phone.

Transcription on Atom is simple. A transcriber simply logs into Atom with a digital desktop transcribe station or Atom Player software and retrieves work. The automatic workflow pushes audio out to the transcriber in the order you specify and it populates a work list which is visible in Atom Player. If enabled, the transcriber can return jobs to the system un-transcribed if needed and it is automatically reassigned based on your workflow.

Transcription Software

Atom Player turns your PC into a professional transcriber. With an available foot control and transcription headset, you are able to transcribe just like you would with any standard transcribe machine.

Features include:

• Pull jobs from Atom based on demographics
• Mark areas in dictation for further review with Bookmarking
• Tone, Volume and Speed controls
• 128-bit Encryption protects sensitive documents and files
• Edit demographics relative to dictation
• Optional headset and foot control available

The easy-to-use interface makes the transition to Atom Player quick and simple. Atom Player is licensed concurrently. The maximum number of Atom Players simultaneously connected is 16.

Call-in or Direct-wire Transcription

Atom supports direct-wire transcribe stations with the use of a telephone line emulator. Also, this same station could be used to dial over a telephone line and retrieve dictations to transcribe as well.

*Note that using a physical station requires one telephone port to be licensed. Also the telephone port is in use the entire time the transcriber is using the system.

The add-ons for Atom enable power users to get the functionality they need without requiring the average user to pay for features they don't need. These add-ons can be purchased at any time so rest assured that if you don't need the add-on today, you can simply buy it tomorrow.

Job Management Option

Features include:

Unlimited Route Groups – By purchasing this option you will be able to create unlimited route groups. With the Basic Package, 10 route groups will be able to be created. Route groups give you the capability to automate the routing of work based upon rules set within the manager program. This can disperse work to the appropriate transcriptionist so that routing work is automated, elminating the need for manual routing.

User Defined Fields– the fields on the system can be customized. This feature gives you the capability to set a different name for each field. If this feature is not purchased the fields will use their pre-defined names.

Job Exporting – Atom allows you to export jobs off the system up to 50 per day. By adding this option you can export work based on rules automatically.

Active Jobs Option

The option expands Atom's current capability of 5,000 active jobs in the sytem to a total of 10,000 active jobs.

An active job is a job that isn't yet transcribed or transcribed but has not yet been purged off the system.

Report Management Option

The Report Management Option for Atom allows you to run Report Summaries with Pie Charts, Saved Report Forms, Scheduled report Forms, Turn-Around Time (TAT) Criteria and Quality Assurance (QA) Criteria.

An active job is a job that isn't yet transcribed or transcribed but has not yet been purged off the system.

This option adds:

• Report Summaries with Pie Charts
• Saved Report Forms
• Scheduled Report Forms
• TAT Criteria
• QA Criteria