How It Works
GearDictate is a product of years of work to understand
the most efficient ways to record dictated reports, and forward them
to the correct Transcriptionist. Now thanks to the power found in the
Personal Computer, you are able to build a scalable, affordable, dictation
system that will meet your needs today as well as tomorrow.
In the quest for dictation and transcription solutions
that are robust and cost effective we feel that GearDictate will provide
your organization with the best of both. Because of it's scalability
you purchase only what you need. No need to buy more than is needed
to fulfill your needs. Read on and see for yourself how this is accomplished.
GearDictate uses advanced software features to provide
you with the most functionality available in today’s cost conscious
marketplace. This is accomplished by utilizing PCs that are powerful,
yet relatively inexpensive. In many cases the required PC costs less
than a dedicated dictate "station". Not to mention that the PC is not "dedicated" to
a single task. It can provide other functionality for the user.
GearDictate works by recording the dictator's voice
onto the  hard
disk of a computer using a high quality Philips microphone with built-in
control buttons. These buttons control all of the functions needed
for dictation. They include Record, Rewind, Play and Fast Forward.
Buttons also allow you to start a new report or change mode with the
press of a button.
The voice recording is then digitized (converted to
a digital form) and stored on the computers hard disk. Demographic
information that is input by the author is stored along with the recorded
voice. The demographics may include information about the author, subject,
dictation location, time and date, length and more. This information
is then set along with the file to the Transcriptionist. If the Transcriptionist
is using a compatible software application like GearPlayer these demographics
are available on screen.
When a dictation is completed the file can then be
encrypted with the included 128 bit encryption and then sent to the
Transcriptionist by way of Email, Local Area Network or across the
Internet with the confidence of knowing that the file is safe from
prying eyes. When the file reaches its destination the Transcriptionist
then uses GearPlayer to decrypt the file and transcribe it. (NOTE:
You must use GearPlayer to transcribe files encrypted with GearDictate.)
You can play back the non-encrypted files in many transcription software
applications as they are recorded in widely used formats.
GearDictate gives you total control of how dictation
is saved, processed and sent to transcription. There are over 90 configuration
options that provide you with more ways to accomplish your tasks than
any other product in its class.
If you would like more detail about each of the functions
discussed here please select the "GearDictate In Detail" button and
read/review the full help file.
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